Institutes Risk Management Seminar
Larrie B. Butler -
Slide - 2
SOUTH CAROLINA STATE UNIVERSITY
James E. Clyburn University Transportation Center
RISK MANAGEMENT SEMINAR
Summer Transportation Institutes
The Southern Transportation Civil Rights
Executive Training Symposium
August 18, 2009
Larrie B. Butler -
Slide - 3
The Steps of Risk Management
What could happen?
How likely is it to happen?
How bad will it be if it happens?
How can you reduce the Probability?
How can you reduce the Impact ?
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Sensible Risk Management is NOT..
• Creating a totally risk free society
• Generating useless paperwork mountains
• Scaring people by exaggerating or publicizing trivial
• Stopping important recreational and learning
activities for individuals where the risks are
Slide - 5
1. Host Site Selection
2. Selection of competent STI Director
3. Training of STI Director
4. Collaboration with STI Director
5. Establish Programmatic Standards
6. Assessments / Evaluations
Slide - 6
Slide # 6 depicts a poster of Uncle Sam.
The message, "Uncle Sam Wants You To Be Safe!"
The purpose of these guidelines is
to provide a formalized method of
communicating the policies,
procedures, practices, and other
pertient information pertaining to
Risk Assessment and Management of
Summer Transportation Institutes.
While these Guidelines are
provided for use by all STI's, they
are not designed to supersede or
replace the Risk Management
Policies and Procedures of the
college or university.
Slide - 7
Slide # 7 contains a poster on the
left side depicting the following
message, "Don't Be A Fool! (An image of a
Court Jester is depicted) Being Safe
Is Being Cool." (with a likeness of
the star from Happy Days)
It is in the best
interest of the STI
Host Site to use
as much as possible
to reduce the cost of
any and all liability
associated with risks.
Slide - 8
Slide # 8 has a poster
on the left side of this
slide with the following message: "A Great Attitude Is One Of Your
is the process of
exposures to loss.
Slide - 9
Slide # 9 has a poster contained
on it with the following message: "TEAM, Teamwork Is The key To Safety!"
Risk Management includes all
Polices and Practices designed to
Reduce or Eliminate losses that
may be experienced by the STI
and/or its participants.
It also includes an ON-GOING
process whereby the STI Director,
and staff Continuously Identify
Risks, Evaluate Risk Potential,
and select Means and Methods to
Mitigate or Manage RISK
without destroying the continuity
of the STI.
slide - 10
Slide # 10 depicts a poster with
the following message: " Your Safety
doesn't Depend On...Luck! It Depends On...YOU!"
The Project Director,
with the assistance of all
STI staff insures the
preservation of the
assets of the college or
universities and protects
the physical well-being
of STI participants, and
staff while involved in
ON and OFF Campus
Slide - 11
Slide # 11 depicts a poster that says, "THINK, accidents
are avoidable. Safety's Intention Is
The STI Director shall
have the responsibility for
coordination leading to the
full performance of risk
This is accomplished
through Staff Training
during Staff Orientation
preceding the start of STI
and frequently at STAFF MEETINGS.
Slide - 12
Slide # 12 depicts a poster with the
following message: " Keep Work Areas
clean. A clean environment is a safe
environment. Keep all work areas free
of trash and debis!"
The Risk Management
process shall be
accomplished through a
Review campus housing
Evaluate and assess all
student residential facilities
Slide - 13
Slide # 13 depicts a poster with
the following message: "Housekeeping
Means Safekeeping...Keep Floors Clean."
The safety and well-being of ALL STI Participants, Staff and allied personnel is the HIGHEST PRIORITY for the STI. These guidelines are alsointended to provide a SAFE and wholesome environment to conduct ALL STI activities
Slide - 14
Slide # 14 depicts a cartoon image
of a man attempting to adjust a table.
The message: Ergonomically Speaking,
This Positioning Needs Tweaking."
These guidelines are also
intended to provide a
Environment for STI
Slide - 15
Slide # 15 contains a poster. The message: "Falling Objects Can Be Brutal, If You Don't
Protect Your Noodle!"
Misses and Safety
public safety issues.
Slide - 16
Slide # 16 depicts a poster.
The message: "A Faulty Wire
Can Start A Fire."
Know the campus
When in doubt, ASK SOMEBODY.
Slide - 17
Slide # 17 depicts
a poster depicting
hooked up in a dangerous
manner. The message:
Never, Never, Ever, allow
hook-ups like this."
NEVER NEVER EVER ALLOW HOOK-UPS LIKE THIS
Slide - 18
Slide # 18 depicts a
poster on Fire prevention.
WHEN WE BURN
Fire Prevention Deserves Your ATTENTION
Slide - 19
Slide # 19 has a photograph embedded
depicting a fire extinguisher and sign.
Slide - 20
Slide # 20 depicts a poster with a
fire extinguisher on it. The message: "Know The PASS System - Pull The Pin.
Aim At The Base Of The Fire. Squeeze
The Trigger. Sweep Side To Side."
ALWAYS KNOW WHERE THE FIRE
EXTINGUISHER IS LOCATED
ALWAYS KNOW HOW â€œTO USEâ€� THE FIRE
EXTINGUISHER OR â€œLEARNâ€� BEFORE YOU NEED ONE
Slide - 21
Slide # 21 depicts a poster on
the Emergency Escape Route. The
message: "Play It Safe, Plan
of evaluating and
planning a Risk
Slide - 22
Slide # 22 depicts a poster on
not panicing, but rather, follow
The Project Director
orientation to the staff to
familiarize them with the
plans, safety measures,
facilities, and evacuation
routes to be used for
Slide - 23
Slide # 23 depicts a cartoon character
construction worker holding a lite bomb.
The message: If It Seems Unsafe, It Probably Is."
Identify all on-campus
facilities, hospitals, and
infirmaries. Identify local hospitals,
numbers, and route to
Slide - 24
Slide # 24 depicts two cartoon character male
construction workers; one injured, the other
The message: "Learning First Aid First
Is A Smart Move."
Staff Alert System:
During the STI the Project Director
insures that at least
one staff person
knows First Aid and CPR
. The Institute is REQUIRED to provide medical and liability insurance coverage for ALL STI participants
Slide - 25
Slide # 25 depicts a cartoon construction worker
with safety googles on. The message "If you Value
Your Sight Do What's Right."
Tools and Equipment
Select and use
equipment and tools for all
activities and provide
instructions for their
Slide - 26
Slide # 26 depicts a poster
on Sexual Harassment. This
poster has the words Sexual harassment
with a circle with a line going through it.
treatment of students, faculty, staff and visitors.
Slide - 27
Slide # 27 depicts a caution sign.
The message: Caution, This
Machine Has No Brain Use Your Own."
The Project Director
assures that the
addressed during thePLANNING PHASEof ALL Field Trips:
Slide - 28
Slide # 28 depicts a poster
with four scenarios on Heat Stress,
•Food and water
slide - 29
Slide # 29 contains a poster
on Safe Driving is No Accident.
The poster depicts a driver
crashing though a construction zone
with temporary traffic control devices.
Field Trips Transportation:
transportation to be
used for all field trips.
Develop a plan for
management and oversight
of participants while on
field trips; including an
Itinerary and an assigned
Field Trip Coordinator.
Slide - 30
Slide # 30 has a poster contained.
The message: "One Key To Success
Is Attitude. A Positive One Will
Keep You Right On Target!!!"
The STI Director shall
have the responsibility
for promoting and
positive attitude for all
staff and participants.
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RISK MANAGEMENT MEASURES TO CONSIDER
•Get first hand information about your participants
•Communicate all STI RULES AND REGULATIONS
at the orientation, and at weekly meetings with staff and
•The STI Director MUST KNOW the hired personnel's
Qualifications, Limitations, and Background.
•STI RULES - REGULATIONS - POLICIES,
ENFORCE THEM 100% (Consistency is Critical)
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OTHER MEASURES TO CONSIDER
•Parents must always be notified if a accident or problem
occurs regarding their child
•Always distribute EMERGENCY TELEPHONE
NUMBERS to parents and staff (Leave a copy with
someone at the college /university also).
•Residential check-in and Check out procedures for
participants MUST BE strictly enforced.
•ROOM CHECKS on and off campus (before and after
occupancy) is essential for population reduction. (Participants
must be reminded frequently)
Slide - 33 depicts the James E. Clyburn
University Transportation Center. It incorporated a large
round-a-bout in the foreground.
James E. Clyburn
University Transportation Center