<s>
Document	B-Application
Capture	I-Application
Software	I-Application
refers	O
to	O
applications	O
that	O
provide	O
the	O
ability	O
and	O
feature	O
set	O
to	O
automate	O
the	O
process	O
of	O
scanning	B-Application
paper	O
documents	O
or	O
importing	O
electronic	O
documents	O
,	O
often	O
for	O
the	O
purposes	O
of	O
feeding	O
advanced	O
document	B-Algorithm
classification	I-Algorithm
and	O
data	O
collection	O
processes	O
.	O
</s>
<s>
Most	O
scanning	B-Application
hardware	B-Architecture
,	O
both	O
scanners	O
and	O
copiers	O
,	O
provides	O
the	O
basic	O
ability	O
to	O
scan	O
to	O
any	O
number	O
of	O
image	O
file	O
formats	O
,	O
including	O
:	O
PDF	B-Application
,	O
TIFF	O
,	O
JPG	O
,	O
BMP	B-Device
,	O
etc	O
.	O
</s>
<s>
This	O
basic	O
functionality	O
is	O
augmented	O
by	O
document	B-Application
capture	I-Application
software	I-Application
,	O
which	O
can	O
add	O
efficiency	O
and	O
standardization	O
to	O
the	O
process	O
.	O
</s>
<s>
Typical	O
features	O
of	O
Document	B-Application
Capture	I-Application
Software	I-Application
include	O
:	O
</s>
<s>
The	O
goal	O
for	O
implementing	O
a	O
document	B-Application
capture	I-Application
solution	O
is	O
to	O
reduce	O
the	O
amount	O
of	O
time	O
spent	O
scanning	B-Application
,	O
separating	O
,	O
enhancing	O
,	O
organizing	O
,	O
classifying	O
,	O
normalizing	O
,	O
and	O
collecting	O
information	O
from	O
document	O
collections	O
,	O
and	O
to	O
produce	O
metadata	O
along	O
with	O
an	O
image/PDF	O
file	O
,	O
and/or	O
OCR	B-Application
text	O
.	O
</s>
<s>
This	O
information	O
is	O
then	O
migrated	O
to	O
a	O
file	O
share	O
,	O
FTP	O
site	O
,	O
database	O
,	O
Document	O
Management	O
or	O
Enterprise	B-Application
Content	I-Application
Management	I-Application
system	I-Application
.	O
</s>
<s>
These	O
systems	O
often	O
provide	O
a	O
search	O
function	O
,	O
allowing	O
search	O
of	O
the	O
assets	O
based	O
on	O
the	O
produced	O
metadata	O
,	O
and	O
then	O
viewed	O
using	O
document	B-Application
imaging	I-Application
software	O
.	O
</s>
<s>
ECM	O
(	O
Enterprise	B-Application
Content	I-Application
management	I-Application
)	O
and	O
their	O
DMS	O
component	O
(	O
Document	O
Management	O
System	O
)	O
are	O
being	O
adopted	O
by	O
many	O
organizations	O
as	O
a	O
corporate	O
document	O
management	O
system	O
for	O
all	O
types	O
of	O
electronic	O
files	O
,	O
e.g.	O
</s>
<s>
MS	O
word	O
,	O
PDF	B-Application
...	O
</s>
<s>
By	O
converting	O
paper	O
documents	O
into	O
digital	O
format	O
through	O
scanning	B-Application
,	O
organizations	O
convert	O
paper	O
into	O
image	O
formats	O
such	O
as	O
TIF	O
,	O
JPG	O
,	O
and	O
PDF	B-Application
,	O
and	O
also	O
extract	O
valuable	O
index	O
information	O
or	O
business	O
data	O
from	O
the	O
document	O
using	O
OCR	B-Application
technology	O
.	O
</s>
<s>
The	O
most	O
popular	O
of	O
these	O
formats	O
is	O
PDF	B-Application
which	O
not	O
only	O
provides	O
an	O
accurate	O
representation	O
of	O
the	O
document	O
but	O
also	O
allows	O
all	O
the	O
OCR	B-Application
text	O
in	O
the	O
document	O
to	O
be	O
stored	O
behind	O
the	O
PDF	B-Application
image	O
.	O
</s>
<s>
This	O
format	O
is	O
known	O
as	O
PDF	B-Application
with	O
hidden	O
text	O
or	O
text-searchable	O
PDF	B-Application
.	O
</s>
<s>
This	O
allows	O
users	O
to	O
search	O
for	O
documents	O
by	O
using	O
keywords	O
in	O
the	O
metadata	O
fields	O
or	O
by	O
searching	O
the	O
content	O
of	O
PDF	B-Application
files	I-Application
across	O
the	O
repository	O
.	O
</s>
<s>
Having	O
the	O
ability	O
to	O
manage	O
and	O
share	O
this	O
information	O
internally	O
through	O
a	O
document	O
management	O
system	O
such	O
as	O
SharePoint	B-Protocol
or	O
a	O
CMIS-compatible	B-Protocol
repository	I-Protocol
improves	O
collaboration	O
between	O
departments	O
or	O
employees	O
and	O
also	O
eliminates	O
the	O
risk	O
of	O
losing	O
this	O
information	O
through	O
disasters	O
such	O
as	O
floods	O
or	O
fire	O
.	O
</s>
<s>
In	O
the	O
earlier	O
implementations	O
of	O
Document	B-Application
Capture	I-Application
Software	I-Application
,	O
the	O
technology	O
focused	O
solely	O
on	O
the	O
digitization	O
and	O
capture	O
of	O
information	O
from	O
paper	O
documents	O
.	O
</s>
<s>
Only	O
image-based	O
file	O
formats	O
like	O
TIF	O
,	O
JPG	O
,	O
and	O
BMP	B-Device
were	O
typically	O
compatible	O
with	O
these	O
solutions	O
.	O
</s>
<s>
Importing	O
documents	O
from	O
ECM/DMS	O
software	O
solutions	O
,	O
email	O
servers	O
,	O
FTP	O
,	O
and	O
EDI	O
is	O
now	O
as	O
much	O
of	O
a	O
requirement	O
of	O
document	B-Application
capture	I-Application
software	I-Application
as	O
is	O
paper	O
capture	O
.	O
</s>
<s>
The	O
normalization	O
of	O
output	O
files	O
to	O
text-based	O
PDF	B-Application
format	I-Application
is	O
now	O
another	O
critical	O
factor	O
in	O
long-term	O
archival	O
of	O
proprietary	O
electronic	O
file	O
formats	O
.	O
</s>
