<s>
A	O
board	B-Protocol
portal	I-Protocol
is	O
collaborative	B-Application
software	I-Application
that	O
allows	O
board	O
of	O
directors	O
to	O
securely	O
access	O
board	O
documents	O
and	O
collaborate	O
with	O
other	O
board	O
members	O
electronically	O
.	O
</s>
<s>
The	O
purpose	O
of	O
a	O
board	B-Protocol
portal	I-Protocol
is	O
to	O
securely	O
support	O
board	O
communications	O
and	O
board	O
workflows	B-Operating_System
.	O
</s>
<s>
A	O
board	B-Protocol
portal	I-Protocol
can	O
be	O
a	O
custom-built	O
,	O
in-house	O
application	O
,	O
an	O
off-the-shelf	O
,	O
commercial	O
application	O
that	O
is	O
deployed	O
by	O
IT	O
,	O
or	O
a	O
subscription-based	O
,	O
software	B-Architecture
as	I-Architecture
a	I-Architecture
service	I-Architecture
.	O
</s>
<s>
Board	B-Protocol
portals	I-Protocol
provide	O
the	O
following	O
features	O
:	O
</s>
<s>
Sometimes	O
,	O
board	B-Protocol
portals	I-Protocol
will	O
use	O
two-factor	O
authentication	O
for	O
user	O
logins	O
,	O
role-based	O
access	O
control	O
to	O
information	O
,	O
and	O
full	O
encryption	O
of	O
stored	O
information	O
and	O
communications	O
between	O
members	O
.	O
</s>
<s>
However	O
,	O
board	B-Protocol
portals	I-Protocol
ensure	O
that	O
downloaded	O
documents	O
still	O
support	O
the	O
same	O
strict	O
level	O
of	O
security	O
.	O
</s>
<s>
Board	O
packet	O
creation	O
,	O
modification	O
,	O
and	O
distribution	O
:	O
Corporate	O
secretaries	O
can	O
use	O
the	O
board	B-Protocol
portal	I-Protocol
to	O
create	O
board	O
materials	O
and	O
disseminate	O
them	O
online	O
.	O
</s>
<s>
Data	O
Retention	O
Policy	O
Support	O
:	O
To	O
mitigate	O
company	O
liability	O
,	O
board	B-Protocol
portals	I-Protocol
enforce	O
data	O
retention	O
policies	O
on	O
documents	O
,	O
as	O
well	O
as	O
board	O
member	O
communications	O
.	O
</s>
<s>
Read	O
Receipt	O
of	O
announcements	O
,	O
policy	O
documents	O
and	O
any	O
other	O
legal	O
documents	O
is	O
recorded	O
and	O
maintained	O
by	O
board	B-Protocol
portals	I-Protocol
.	O
</s>
<s>
Board	B-Protocol
portal	I-Protocol
software	O
has	O
a	O
role	O
to	O
play	O
in	O
supporting	O
the	O
information	O
sharing	O
,	O
decision	O
making	O
,	O
risk	O
management	O
and	O
accountability	O
that	O
comes	O
with	O
good	O
governance	O
.	O
</s>
