A strong inquiry letter is an important tool in a thorough job search. Inquiry letters inform a potential employer that you are interested in working for the company should a position become available in your field. In contrast, job seekers write general cover letters in response to an advertisement for a specific position. General and inquiry cover letters are similar in style, but you’ll find a few important differences between the two types of letters.
Research the company thoroughly before you begin to write the letter. Use Internet searches to find out what the company does, its size and the various types of positions if offers. An Internet search also can help you locate the appropriate manager’s name for the desired department. Talk to peers who work for or with the company for more information.
Start the letter by explaining that you are interested in obtaining a position with the company. Mention how you learned of the company and explain why you want to work there. Perhaps you want to work for the company because of its reputation for excellence or maybe you feel your skills and experience would be a good match for the company’s recently announced goals.
Describe your skills and strengths in the second paragraph and explain the ways you would use them to benefit the company. List any certifications, advanced degrees or specialized skills that might set you apart from other job seekers.
Include work-related examples that relate directly to the position you would like to obtain. JobMonkey.com suggests describing a problem relevant to the industry and explaining how you solved a similar problem in the past. Using an example is a positive strategy that illustrates your problem-solving skills and ability to produce results.
Close the letter by asking to meet with the manager to discuss your qualifications. State that you will call him or email him to follow up in two weeks. Include your telephone number and email address so he can contact you if he wishes. Thank him for his consideration of your request.
- Your letter should be grammatically correct and free from typographical errors. Use an easy-to-read font and standard letter formatting. The Virginia Tech University Division of Student Affairs recommends using Times New Roman, Arial or Calibri fonts for your letter.
- Resist the urge to write a long, rambling letter describing why you are perfect for the company. Keep in mind that busy managers may have limited time to scan your letter. Limit the letter to one page and focus on your key qualifications.
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