(Approved for use January 6, 2010)
General Policies | Cataloging | Select MARC Fields | Select Rules | Notes | Access Points | Genre Tracings | MFHD | Example
Atlas factices (also called "composite atlas") in the Beinecke Library which receive original cataloging are cataloged according to the latest full national standards for descriptive cataloging. The national standards are the latest revision of Anglo-American Cataloguing Rules, 2nd ed., commonly known as AACR2, as interpreted by the Library of Congress rule interpretations (LCRI), and Cartographic Materials: A Manual of Interpretation for AACR2, 2002 Revision (2003). The latest editions of AACR2, the Library of Congress rule interpretations are all available through Cataloger's Desktop. Cartographic Materials is available in the Rare Book Team area.
When appropriate, catalogers should also consult Rare, Antiquarian, or Just Plain Old: Cataloging Pre-twentieth Century Cartographic Resources (2007), located in both the team area and Technical Services in the Beinecke.
A good on-line resource for cataloging cartographic material is the Map Cataloger's Toolbox.
This documentation is guidance for catalgoging an atlas factice as a whole; for documentation on cataloging individual maps within an atlas factice see Map Cataloging instructions.
For atlases that are not atlas factice, see the Atlases cataloging instructions.
For cataloging maps in books, see the documentation Maps in Books.
Atlas factice (also called "composite atlas"). A collection of previously issued maps, bound or loose-leaf, gathered by a client or collector usually without a printed title page, table of contents, printed pagination, or index. The maps are usually related only through common ownership.
When cataloging newly acquired atlas factice, create a collection-level record for the atlas as a whole, providing for the complete number of maps in the 300 field (see instructions below for formulating 300 field). Separately catalog the individual maps according to the rules and procedures for single-sheet maps, making copy specific local notes as instructed below. Link the individual bibliographic records according to the Bound-With documentation.
The recataloging of atlas factice already located in the Beinecke Library will be determined on a case-by-case basis.
Historical Note: Most atlas factices at the Beinecke were previously cataloged at the collection-level, rarely with a contents note. These volumes may or may not have manuscript or printed contents bound in.
SELECT MARC FIELDS (Collection-level records)
[For documentation on cataloging individual maps within an atlas factice, see Map Cataloging instructions.]
In the Header, "Type of Record" should be e: Printed cartographic material. This applies both for maps and for atlases.
Variable Data Fields
In the 007, Physical Description Field (listed as a Fixed Field but appears in the record with variables), the "Map" selection should be applied, with the "Specific Material Designation" coded d: atlas. The remainder of the fields are usually coded as follows:
Color = | : No attempt to code (for pre-1850 material, if maps are hand-colored, it will be noted in a 590 note; for post-1850 material, note in 300 field)
Physical Meduim = usually coded a: Paper
Type of Reproduction = code n: Not applicable
Production/Reproduction Detail = code z: Other
Positive/Negative Aspect = code n: Not applicable
034 - Coded Cartographic Mathematical Data
This field contains cartographic mathematical data, including scale, projection, and/or coordinates in coded form.
If the scales of the maps in the atlas factice are all the same, give the scale of the maps in the 034. If they differ, do not enter a number in the ‡b of the 034. Always include the scale in the 034 and 255 fields if all the scales of the maps are the same.
Atlas in which all the maps have scale 1:250,000:
034 1 ‡a a ‡b 250000
Atlas in which maps have varying scales:
034 0 ‡a a
043 - Geographic Area Code
If a geographic area code is found in copy, keep in record. Otherwise, do not supply a geographic area code.
255 - Cartographic Mathematical Data
This field contains mathematical data associated with cartographic material, including a statement of scale, statement of projection and/or a statement of bounding coordinates.
For an atlas factice with maps of varying scales, give Scales differ.
255 ‡a Scales differ.
If all of the maps within an atlas factice are the same scale, give the scale in the 255.
255 ‡a Scales 1:250,000.
For further details in determining scale, see the following documentation.
245 (Title) | 300 (Physical Description)
245 - Title
As most atlas factices do not have a title page, supply a title proper from the rest of the item, or a reference source, or elsewhere. If no title can be found in any source, devise a brief descriptive title. Enclose such a supplied or devised title in square brackets. If feasible, include in the supplied title the name of the area covered. (CM 1B7)
Always include the complete number of maps and any additional material bound in the atlas factice. Provide the names of the cartographers responsible for the individual maps in the devised title or in a note, if considered important.
245 0 0 ‡a [Atlas factice of 42 maps, produced by the Homann Erben firm].
With added note:
500 ‡a A collection of 42 maps published by the Homann Erben firm, hand colored, issued between 1710 and 1748, made by various cartographers besides Johann Baptist Homann: Johann Matthias Hase, Tobias Mayer, and Alsonso de Ovalle.
245 0 0 ‡a [Atlas factice of 32 maps and 1 distance table, produced by the Homann Erben firm].
245 0 0 ‡a [Atlas factice of maps of the world by William Berry, Christopher Browne, Robert Morden, Nicolaes Visscher, Jacques de le Feuille, Frederik de Wit, Nicolas Sanson, Gerard Valk, Nicolas de Fer, Peter Schenk, Joan Blaeu, Alexis Hubert Jaillot, and Philip Lea].
300 - Physical description
Give the extent of a cartographic item. In the case of atlases and globes, give the number of physical units. Use the term atlas. (CM 5B1)
Add to the statement of extent for an atlas the pagination or number of volumes as instructed in 5B6-5B29 of Cartographic Materials. NOTE: for early atlases, pay attention to the Early Atlases APPLICATIONS sections of the rules. Specifically:
Give the number of leaves or pages of plates at the end of the sequence(s) of pagination or foliation, whether the plates are found together or distributed throughout publication.
Count a double plate (a plate folded at the inner margin) as two leaves. Count unnumbered leaves or pages of plates without regard for the terms used to describe the rest of the publication (accordingly, leaves of plates may follow sequences of pages and pages of plates may follow sequences of leaves).
Treat tables printed on leaves that are not an integral part of any gathering as leaves or pages of plates.
Do not treat any illustrated title page (including an engraved title page) as a plate. (CM 5B5)
Example (with 33 separate map titles in atlas)
300 ‡a 1 atlas ( leaves) : ‡b 33 maps
Example (with 43 separate map titles in atlas)
300 ‡a 1 atlas ( leaves (some folded)) : ‡b 43 maps
Early atlases: When a publication is unbound or inserted in a container subsequent to publication, measure the height of the publication itself. (CM 5D2 )
500 - NOTES
Copy Specific Notes | Order of Notes | Bound-With Notes | General Notes
Copy Specific Notes
Copy specific notes are made to record important information pertaining to individual copies but not to all copies. This information is often noted on the accompanying accessions slip. Information about provenance evidence, imperfections, and bindings (including bound-with information) pertaining to the copy in hand but not to all copies is recorded in copy specific notes.
Restriction on access notes (506) precede copy specific notes (590). All other notes follow. Restriction on access notes (506) and copy specific notes (590) always begin with BEIN [call no.]: Line-breaks in call numbers are indicated by spaces.
If the copy specific information is not extensive, a single 590 note per copy suffices. For clarity's sake, several copy specific notes for the same copy may be made, each beginning with BEIN [call no.]. In general note the copy specific information in the order given below.
Order of notes
Imperfections. When not describing maps individually (i.e., creating individual bibliographic records for each map) put any imperfection notes in the bibliographic record for the atlas.
590 ‡a BEIN 1975 Folio 31: Imperfect: map 31 (Regni Daniae) mutilated, with some loss of text.
Recording provenance information. Local notes (and associated tracings) that pertain to the entire volume are added to the collection-level record (as well as to any individual record).
590 ‡a BEIN 1982 Folio 10: Armorial bookplate: Charles Abbot.
Local notes (and associated tracings) that pertain to only a single item rather than the entire volume are added to the record for that item only.
590 ‡a BEIN 1982 Folio 10: Inscription at head of title: Andw. Moxon. No. 7 of 43 maps bound together.
[NOTE: autograph appears only on this item; not noted in records for other forty-two items.]
Recording binding information. Local notes (and associated tracings) are added to the records for each item in the volume, as well as the collection-level record.
590 ‡a BEIN 1982 Folio 10: Printed waste used in binding. No. 3 of 43 maps bound together.
[NOTE: printed waste noted in records for all forty-three items.]
Bound-with Notes. When cataloging each map separately in an atlas factice, make the following notes:
Provide a local note giving the position of the item relative to the total number of items in the volume:
590 ‡a BEIN 1982 Folio 10: No. 7 of 43 maps bound together.
Nature and scope of the item. Make notes on the nature or scope of a cartographic item unless it is apparent from the rest of the description. Also make a note on unusual or unexpected features of the item. (CM 7B1)
(Devised title: [Atlas factice of the West Indies])
500 ‡a Includes maps of the eastern coast of the United States.
Make a note for a cataloger's devised title.
500 ‡a Title supplied by cataloger.
Contents. For atlas factices cataloged only at the collection-level (i.e. the maps are not cataloged individually), transcribe formal contents notes from accompanying contents lists, either hand-written or printed. If there is no accompanying contents list, transcribe the individual map titles when instructed. For publications in two or more volumes, generally transcribe the volume or part designations as found.
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1. When the individual maps within the atlas factice ARE NOT cataloged separately, generous name access points are made in the bibliographic record for the atlas to bring out contributors such as editors, engravers, printers, cartographers, surveyors, publishers and issuing bodies.
2. When the individual maps within the atlas factice ARE cataloged separately, provide minimal name access in the bibliographic record for the atlas.
For the main bibliographic for the atlas factice, determine the nature of the atlas: general vs. topical.
Example of a general work on France
651 0 ‡a France ‡v Maps.
Examples of topical works
650 0 ‡a Pilot guides ‡z France.
650 0 ‡a Geology ‡z France ‡v Maps.
NOTE: The subject subdivision "Atlases" can only be used for scientific or technical works consisting of comprehensive, often systematically arranged, collections of illustrative plates, charts, etc., usually with explanatory captions.
650 0 ‡a Human anatomy ‡v Atlases.
Always add the following genre tracing:
655 7 ‡a Atlas factices ‡y [date/dates]. ‡2 local
Provide the following note in the holdings for the atlas:
852 8 0 ‡b beingen ‡h 1982 ‡i Folio 10 ‡z An atlas factice of 42 maps. To view individual map titles search by call number: 1982 Folio 10.
Always include the complete cotents of the atlas factice, including material other than maps.
852 8 0 ‡b beingen ‡h 1973 ‡i Folio 30 ‡z An atlas factice of 32 maps and 1 table. To view individual titles search by call number: 1973 Folio 30.
Important Note: create an item record for the bibliographic record of the atlas factice and not for any individual map. Link all subsequent bibliographic records for maps to this item record (see Bound-With Volumes for complete instructions).
[Atlas fatice of hand-colored maps by William Faden, Thomas Kitchin, Robert Sayer, Jean Baptiste Bourguignon d' Anville, Daniel Augustus Beaufort, L. Delarochette, M. l'abbe Dicquemare, Alexis Hubert Jaillot, Thomas Jeffreys, James Rennell, Henry Roberts, and Joseph Smith Speer].
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