How Instructors are Notified about a Student Disability
It is a student’s decision and responsibility to disclose a disability to a member of the Augsburg community, but academic accommodations will not be provided through the disability services offices without the instructor having been notified. Students present a Professor Letter to their instructors as soon as they decide to access accommodations. This letter confirms the student’s affiliation with CLASS and indicates which accommodations he/she is eligible to receive during the given semester.
Taking Tests in the Groves Lab (CLASS)
The student must fill out the Test Proctor Request form in Moodle for any test they choose to take in the Groves Accommodations Lab. The instructor will receive an email with instructions on how to authorize each request within Moodle (the link is under the “Augsburg Tools” sidebar–please make sure you don’t hide this sidebar). The students should complete their request at least one week (7 days) before the test date. Professors can email the exam to firstname.lastname@example.org, deliver the exam themselves to CLASS staff in Lindell 216, or request CLASS staff to pick up the exam in advance.
On the day of the test, students come to the Groves Accommodations Lab (Lindell 216) instead of going to the classroom (unless the instructor indicates that the student needs to attend part of the class period).
If a student is caught violating the college-wide academic honesty policies, testing is stopped immediately, and the instructor is notified of the circumstances. Students leave books, notes, book bags, phones, and purses outside of the testing rooms unless the instructor indicates on the Proctor Request form that the student may use certain items during the test. Proctors check on the students periodically during testing. Usually students complete each test in one block of time; however, short breaks are allowed under the proctor’s supervision.
If necessary, students may ask the instructor’s permission to schedule a test earlier or later in the day in order to allow time to finish the test without conflicting with another class.
Tests are returned to the instructor’s office (unless the professor prefers to pick them up in the lab) in a sealed envelope with the CLASS Office stamp across the seal. Tests are not returned through campus mail, but we can mail them to a home address or scan them into an email. Included in this envelope are: the test, any scratch paper used, “Agreement for Taking an Exam with Accommodations” form, and a copy of the Proctor Report form.
Students may present a Professor Letter indicating that they are eligible to receive copies of another student’s lecture notes. Sometimes we have already identified a notetaker for a course, or students prefer to select their own notetakers, but please offer to help students arrange a notetaker. Some students will give you a sign-up sheet to hand around, but an announcement can also be made or an email sent to the class soliciting volunteers. Please consider the confidentiality of the student at all times and do not disclose the name of the student to the entire class when making notetaker announcements. Please have Notetakers contact the Accommodations team in Lindell 216 for instructions. More about helping students find notetakers.
Textbooks in Alternative Formats
Some students are eligible to receive alternative-format versions of their textbooks. Because of the time involved in acquiring books in alternative formats and scanning books, we ask instructors to select classroom texts as early as possible before the start of the term and to make any handouts available as soon as possible.