Abstract Submission Policies
Rules Governing Submission of Abstracts
Abstract Governing Rules
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Check the Abstract Submission FAQs or email your questions to APS Meetings. If you have a question about a particular rule, refer to it by number when writing.
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Abstract Submission FAQs
Rules Governing Submission of Invited Abstracts
Multiple Abstract Submissions
- APS members may be invited to present one scientific abstract at a given meeting.
- One additional invited abstract of a non-technical nature may be presented at a session of broad concern to the physics community if it is sponsored by an APS Forum or Committee.
- Invited speakers may submit one contributed abstract for the regular scientific program in addition to their invited talks.
Invited Abstract Authors
- An invited paper may have only one author, the invitee. Collaborating researchers may be acknowledged in a footnote.
- The invitee must deliver the paper unless other arrangements are made ahead of time with the APS Meetings Department (email@example.com).
- Invited abstract body text is limited to approximately 2000 characters.
Withdrawing an Abstract
- If an invited speaker accepts an invitation to present but is later unable to do so, the speaker must contact the APS Meetings Department (firstname.lastname@example.org).
- At the March and April meetings, an invited paper is usually given 30 minutes for presentation plus six more minutes for questions. Unit meeting presentation times vary.
Rules Governing Submission of Contributed Abstracts
Multiple Abstract Submissions
- Only one contributed abstract per first author (presenter) will be accepted into the scientific program.
- An author may submit a second abstract of a non-technical nature to a session of broad concern to the physics community that is sponsored by an APS Forum or Committee.
- Additional technical abstracts will be accepted as poster presentations on a space-available basis at the discretion of the Program Committee.
Contributed Abstract Authors
- Only APS members may submit abstracts.
- APS members may submit a contributed abstract for which a non-member is listed as first author.
- Members of reciprocal international physics societies may submit and present abstracts.
List of APS Reciprocal Societies
- The first author of a contributed abstract must attend the meeting and present the paper, either orally or as a poster.
- Author preferences for oral or poster presentation, for presentation on a particular day, or for a particular order of presentation within a session, will be accommodated whenever possible, but at the discretion of the Program Committee.
- When first authors are notified that their abstract has been placed in the program, they must check their abstract session time immediately and notify the APS Meetings Department (email@example.com) of any problems.
- APS reserves the right to reject or alter abstracts based on, but not limited to, the following criteria:
- Abstracts do not comply with style guidelines, including excessive length (contributed abstract body text is limited to approximately 1300 characters)
- Abstracts contain inappropriate content
- Abstracts fall outside of the topical scope of the meeting
- Abstract deadlines are strictly observed. Only abstracts received by the published deadline are guaranteed acceptance into the regular scientific program.
- Meeting organizers are under no obligation to schedule any contributed abstract that arrives after the close of business on the deadline date.
- Abstracts submitted after the abstract deadline—postdeadline abstracts—may be placed in poster sessions on a space-available basis at the discretion of the Program Committee.
- Abstracts must be submitted online via the APS abstract submission website. Paper abstracts are not accepted.
- Edit abstracts carefully and thoroughly before submitting.
- APS only corrects LaTeX mistakes and misspellings in authors' names or affiliations.
- At the March and April meetings, oral presentations of contributed abstracts are usually ten minutes for presentation and two minutes for questions. Unit meeting presentation times vary.
- Only the first author or submitter may withdrawal an abstract from the program. Requests for withdrawals must come to the APS in writing, by email to Abstract Help (firstname.lastname@example.org).
- If you withdraw your abstract before the meeting bulletin is printed, it will not appear in the program. If you withdraw your abstract after the bulletin is printed, the change will show in the program Corrigenda.
Authors of abstracts assigned to poster sessions should make sure that the title and content of their posters correspond to the title and content of the abstract printed in the bulletin and the online program.
- Poster boards are 4' high x 8' wide (1.22 x 2.44 meters), unless otherwise indicated by the program organizers.
- When designing your poster, remember that attendees may be viewing it from a distance beyond 3 feet.
- No audio-visual equipment is allowed in poster sessions, unless otherwise indicated by the program organizers.
- Stay with your poster during author attendance times.