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This step-by-step article shows you how to use Microsoft Visual Basic for Applications code to simulate a PivotTable that does not summarize data.
In Microsoft Excel, when you use the PivotTable command to create a table from a list, the data is always summarized according to the option that is selected in the Summarize By list of the PivotTable Field dialog box. Because this list box does not have a "no summarization" option, there is no way to use a PivotTable to tabulate the data without summarizing it in some way. This article shows how you can use Microsoft Visual Basic for Applications code to create such a table.
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Suppose that you want to create a table that lists the customers for each product in each size. Because a PivotTable always summarizes in some manner (that is, by using the Sum, Count, Average, or another function), there is no way that you can use the PivotTable command to accomplish the task, short of setting up separate columns for each customer. The following code uses the column headings in row 1 and the row headings in column E to accomplish the task.
A1:Cust. B1: Product C1:Size D1: E1: F1:Sml G1:Med H1:Lrg A2: J B2: widget C2: sml D2: E2: Doodad F2: G2: H2: A3: B B3: gizmo C3: med D3: E3: Gizmo F3: G3: H3: A4: C B4: doodad C4: sml D4: E4: Thing F4: G4: H4: A5: F B5: gizmo C5: lrg D5: E5: Widget F5: G5: H5: A6: M B6: doodad C6: lrg D6: E6: F6: G6: H6: A7: A B7: gizmo C7: sml D7: E7: F7: G7: H7: A8: A B8: doodad C8: lrg D8: E8: F8: G8: H8: A9: H B9: gizmo C9: sml D9: E9: F9: G9: H9: A10:J B10:widget C10:med D10:E10: F10: G10: H10:
The results on the worksheet appear as follows:
NOTE: You are still subject to the limit of 255 characters per cell. Also, the macro does not format the columns to display all of the information in each cell. You may want to use Format, Column, or Wrap Text to do this.
E1: F1:Sml G1:Med H1:Lrg E2: Doodad F2:C G2: H2:M,A E3: Gizmo F3:A,H G3:B H3:F E4: Thing F4: G4: H4: E5: Widget F5:J G5:J H5:
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